Accounts Payable Processing

Youmans & Gardner, CPAs' professional accounts payable processing service helps business clients better manage their cash flow and keep current on payments to vendors. As one of the benefits available through our controller & internal accounting services we can process vendor bills at the client's or our office.


Overview - In-House Processing

If we process the vendors' bills at our office, the process begins with the delivery of the bills to one of our experienced staff accountants.  Clients can elect to receive the bills in the mail at their office and then forward them to us or we can obtain a post office box where the bills will be mailed and that we check every business day.  After we receive your bills we will enter them into our in-house accounting software, coding them to the correct general ledger accounts, entering due dates, and any discount dates, if applicable. Periodically, we will prepare a list of bills with upcoming due dates and present them for approval to pay.  We can fax, email, make the list available for pick-up, or post it to a NetClient portal.  Once we receive approval indicating which bills should be paid, we prepare the payments and either sign the checks with an image of your signature or make them available for signing.


Using Remote Payment Authorization through a NetClient portal allows online review of the list of bills needing payment and marking of each invoice that is being approved to pay. The approved list is transferred back to our in-house software where we can prepare the payments.  In addition, we can post check stub images and reports to the portal.


Overview - Client's Office Processing

Similar procedures would be performed if our accounts payable services were requested at the client's office.  Of course, vendor bills would not have to be delivered and bill authorization and check signing could occur while our staff accountant is on-site.


What Should I Expect to Pay?

The standard price for our accounts payable processing services generally includes a fixed amount per processing session plus a per item amount for each invoice or payment.  Processing sessions include the periodic entry of vendor bills into our in-house or client's accounting system or the preparation of vendor payments.

Our standard price includes:

  • pick-up of vendor bills at the post office or within Bainbridge,
  • recording each vendor bill into an accounting system,
  • preparation of cash requirements reports listing upcoming due dates,
  • preparation of vendor payments as authorized by the client,
  • mailing of payments to the vendors,
  • preparation of check listing and other management reports, and
  • posting of check stub images and reports to a NetClient portal.


Options that are in addition to our standard price, include:

  • Remote Authorization ($5 per month)


Contact Us

We would like the opportunity to discuss how our services can help meet your needs during a FREE initial consultation.  Contact us at (229) 246-1511 or by clicking here to schedule a meeting.

Contact Us
Youmans & Gardner, CPAs
Southwest Georgia

108 East Broughton Street
Bainbridge, Georgia 39817
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Fax 229.246.1488

North Florida

113 North Madison Street
Quincy, Florida 32351
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Fax 850.627.7384

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Is it really the IRS calling?

Many taxpayers have encountered individuals impersonating IRS officials – in person, over the telephone and via email. Don’t get scammed. We want you to understand how and when the IRS contacts taxpayers and help you determine whether a contact you may have received is truly from an IRS employee.

The IRS initiates most contacts through regular mail delivered by the United States Postal Service.

However, there are special circumstances in which the IRS will call or come to a home or business, such as when a taxpayer has an overdue tax bill, to secure a delinquent tax return or a delinquent employment tax payment, or to tour a business as part of an audit or during criminal investigations.

To understand how and when the IRS contacts taxpayers and determine if it’s truly the IRS see: How to know it’s really the IRS calling or knocking on your door.