Youmans & Gardner, CPAs' professional accounts receivable processing service helps business clients better manage their cash flow by ensuring customer invoices and statements are delivered timely, decreasing the number of days to collect on open accounts. As one of the benefits available through our controller & internal accounting services we can process customer invoices and/or statements at the client's or our office.

Overview - In-House Processing

If we process the customer invoices at our office, the process begins with the delivery of the sales orders, bills of laden, invoices, or other similar documents to one of our experienced staff accountants.  After we receive the sales documents we will enter them into our in-house accounting software, coding them to the correct general ledger accounts, entering due dates, and any discount dates, if applicable.  We will then mail copies of invoices to the customers, if requested, and a statement at month-end. Clients either provide customer checks for our staff to post and deposit into the client's account or they provide other records so that we may credit payments to customer accounts.  Periodically, we will provide an  aging of customer balances so past due accounts can be evaluated for additional collection measures.

Overview - Client's Office Processing

Similar procedures would be performed if our accounts receivable services were requested at the client's office.  Of course, sales records would not have to be delivered and payment records could be obtained on-site.

What Should I Expect to Pay?

The standard price for our accounts receivable processing services generally includes a fixed amount per processing session plus a per item amount for each invoice, statement or payment.  Processing sessions include the periodic entry of sales orders or invoices into our in-house or client's accounting system, the preparation of statements, or the posting of payments.

Our standard price includes:

• pick-up of sales orders or invoices within Bainbridge,
• recording each sales order or invoice into an accounting system,
• preparation of aging reports listing upcoming due dates,
• mailing of invoices and/or statements to customers,
• preparation of cash receipts and other management reports, and
• posting of invoice and statement images and reports to a NetClient portal.

Contact Us

We would like the opportunity to discuss how our services can help meet your needs during a FREE initial consultation.  Contact us at (229) 246-1511 or by clicking here to schedule a meeting.